MARKETING AGENCY
K-BIR Tools
The internal tool of a Nice agency: team planning, shoots, recurring tasks, expenses, client reports and site analytics in one place, with SMS and weekly jobs that run on their own.
Industries · Agencies & services
Run your agency from one tool instead of ten WhatsApp groups
We built and run the internal tool of a marketing agency in Nice: tasks, shoots, days off, expenses, SMS reminders and client reports published online. That is what we bring to agencies, studios and other service businesses that sell their team’s time.
Where the hours go
Who is doing what this week?
Tasks are spread across WhatsApp, email and memory. The manager spends Monday morning rebuilding the plan.
Reports that take a day each
Every client wants their numbers. Gathering stats, writing and formatting eats a day per client.
Scheduling clashes
Someone is booked on a shoot on their day off, and nobody notices until the morning of.
Expenses and billing on paper
Receipts in a drawer, a spreadsheet at month end, and invoices sent late.
What we put in place
01
Team task board
Weekly tasks per person, recurring tasks generated every Monday, and a single code to log in on the phone.
02
SMS reminders
Scheduled reminders and a message for each new task, so nobody has to chase anyone.
03
Planning with conflict alerts
Shoots and days off in one calendar, with a warning when someone off is assigned.
04
Client reports online
Reports published as a web page on a private link, ready to send to the client.
05
Client portals
A space protected by a personal code where your clients follow their requests.
Projects in this industry
TICKET CONCIERGE FOR CONCERTS, FESTIVALS AND SPORT
Adrien Tickets
A rebuilt site for a ticket concierge. Every lead lands in Airtable without duplicates, and a library of 8470 seat views lets fans see their spot in the stadium before they ask.
CUSTOM POINT-OF-SALE DISPLAYS (B2B)
PLV Concept
A new website for a maker of custom point-of-sale displays in the Var. Sixteen client projects and two catalogues are now online, readable page by page on any screen.
Frequently asked questions
How much does an internal tool cost?
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A fixed price, agreed before we start, based on the hours audit. We usually start with the three tasks that cost your team the most time.
Why not use an off-the-shelf project tool?
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You can, and for many teams it is enough. A custom tool makes sense when your process does not fit, or when you pay for several apps that each do part of it.
Who owns the tool and the data?
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You do. The code, the accounts and the data are in your business’s name.
What happens if the tool goes down?
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Monitoring alerts us and we fix it as a priority. Your data is backed up and stays yours.
Can my team use it on their phones?
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Yes. It is a web app that installs on the phone and keeps people logged in.